Legal Assistant

Madison, WI

Job Title: Legal Assistant
Location: WEAC Office, Madison, WI
Reports to: WEAC Executive Director
Classification: Associate Staff, Category D

Job Summary:
To provide legal, administrative, program and office support to the legal department.

Job Qualifications:
The Legal Assistant shall have a working knowledge and understanding of the legal system, and the ability to assist legal counsel in all aspects of legal case management and processing. The Legal Assistant shall possess a high degree of computer skills with accuracy under substantial time constraints and the ability to proofread for spelling, grammatical errors, and content consistency, and write clear and concise correspondence. The Legal Assistant shall have the mastery of current technology; especially those technologies used in law departments, and shall have knowledge of rules and requirements affecting legal submissions and basic concepts relating to education and labor law. The Legal Assistant shall have a commitment to the labor movement and public education.

Essential Knowledge and Skills:

  • Shall promote and adhere to the WEAC policies.
  • Shall type and prepare materials in a timely and suitable manner, including legal briefs, other legal documents and general correspondence and edit the same for spelling, grammar, punctuation, appropriate citation form, and content consistency.
  • Shall draft basic legal forms and pleadings, complete basic legal research, and compose routine correspondence.
  • Shall have knowledge of administrative agency, local, appellate and federal court rules and time limits for filings, responses and appeals.
  • Shall review and file pleadings, motions, briefs and other documents consistent with court/administrative agency rules.
  • Shall have a command of basic legal principles in order to answer non-complex member questions and determine whether immediate legal assistance is necessary
  • Shall receive and route calls for the legal staff, including personally answering routine divisional and organizational questions.
  • Shall have knowledge of general office procedures and efficiently operate office equipment and computerized systems.
  • Shall maintain the records and files of the division, including the processing of services (Westlaw), books and materials for the law library.
  • Shall appropriately process claims for coverage under the Educators Employment Liability (EEL) Policy.
  • Shall administer the Attorney Referral program and respond to inquiries from members and staff regarding the same.
  • Shall be able to use current technology effectively and make recommendations for the purchase of equipment and the efficient operation of the center.
  • Shall administer and manage the legal time and billing program.
  • Shall calendar events and maintain a check system for attorneys’ briefing and hearing schedules, trial dates and appointments.
  • Shall perform other duties as assigned.

Training and Experience: Minimum requirement post high school diploma or equivalent business experience; and five years working in a law office, directly supporting attorneys.

Salary and Fringe Benefits: Excellent salary and benefit package under the Associate Staff Collective Bargaining Agreement.

Deadline for Applications: Please include your resume, three references and a letter of interest detailing your experience in the areas of responsibility outlined above. Applications must be received no later than 5:00 p.m., Friday, November 24, 2017.

Beginning Date & Location of Employment: January 8, 2018, WEAC Madison Office, 33 Nob Hill Road Madison, Wisconsin, 53713.

Submit Applications to:

Jill Hein, HR Coordinator
P.O. Box 8003
Madison, WI 53708-8003



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