United Food and Commercial Workers

Human Resources Administrator

Based in Washington DC,
near Metro (on-site)
ufcw.org

 

Organization:
United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families, and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:
Washington DC, near Metro (on-site)

SUMMARY
The Human Resources Administrator assists the Director and Assistant Director in daily administration of human resources policies, procedures, and systems. Perform a large volume of administrative duties pertaining to new, existing, and former employees. Provides assistance on projects or programs as assigned by the Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

• Maintains comprehensive procedures for updating job descriptions, documenting changes, and tracking employee acknowledgement of receipt as well as employee and department director’s approval of contents.
• Initiates large volumes of correspondence regarding recruiting, new hires, promoted, retired, or terminated employees and other employee information of status changes, and accurately calculates related data.
• Finalizes letters that go out under the International President's signature.
• Initiates correspondence regarding payroll notifications and compensation benefits.
• Performs administrative and general administrative duties in a deadline-oriented work environment for the Director, which includes preparing documents for President’s Office approval, scheduling meetings, and preparing expense reports.
• Assists the Director in the administration of the UFCW’s Relocation Program.
• Maintains employee confidence and protects operations by keeping personnel data and medical records strictly confidential.
• Assists the Director with labor and employee relations that require high levels of discretion in compliance with bargaining unit contracts and UFCW policies and procedures.
• Maintains the UFCW Learning Center Calendar and manages the scheduling of various training programs. Coordinates with the Information Technology Department to ensure employees receive training in applicable software programs as needed.
• Communicates with the Director and Assistant Director on relevant matters and contributes to team effort by accomplishing related results timely and efficiently. Provides regular activity reports to the Director.
• Enters and maintains the integrity of the Human Resources and other databases by accurately entering and analyzing employee data including, but not limited to, compensation, education and training, and demographics, for legal compliance and administrative purposes. Prepares time-sensitive correspondence and provides reports as needed. 
• Aids on projects or programs created, developed, and/or implemented by the Director and Assistant Director as needed.
• Sends communications on behalf of the Director, Assistant Director and International President.
• Develops and maintains courteous and effective working relationships with employees at all levels of the organization as well as representatives of external organizations.
• Maintains up-to-date desk procedures for the position. Provides back-up where needed in the Human Resources Office.
• Schedules and delivers new hire orientations, as well as other Human Resources-related trainings and informational meetings.
• Assists the Assistant Director with administering FMLA, Extended Sick Leave, D.C. and other states' Paid Family Leave programs, workplace accommodations, and workers' compensation benefits.
• Other duties as assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience
A related bachelor’s degree and a minimum of 3 years of progressive experience is required; or at least 5 years of progressive experience is required. Experience must include a minimum of one year work experience with labor agreements and knowledge of employment laws. A good understanding and knowledge of human resources systems. Knowledge of employment laws including FLSA, FMLA, ADA, EEO and NLRA required. Working knowledge of collective bargaining agreements administration is required. Thorough knowledge of the organization's structure, policies and procedures is preferred. 

Computer/Software Skills
Advanced spreadsheet and word processing skills are required. Data entry skills and database experience are required. Highly developed technical skills are needed to learn or instruct on new or updated software. Keyboarding: 55 wpm.

Communication Skills
Able to professionally compose correspondence. Strong oral and written communication skills. Good listening and interpersonal skills. Ability to transcribe, spell correctly, use proper grammar and punctuation, and format documents. Must have the ability to comprehend rules, policies, and procedures, and the ability to communicate them to others in a professional and tactful manner. Ability to read and analyze government regulations, bargaining unit contracts, and UFCW policies and procedures to ensure compliance.

Other Knowledge/Skills/Abilities Required
Demonstrated ability to perform administrative duties of a highly responsible and confidential nature while exercising a high degree of discretion and initiative. Capable of handling multiple priorities with frequently overlapping deadlines.

The individual must be accurate, timely; detail oriented and respect the strictest confidentiality concerning employee information and organizational records. Must be able to work under pressure. Must be able to work independently or as part of a team. Advanced organizational skills and follow through on multiple tasks and matters are essential.

Must have a service-oriented demeanor and be innovative and participatory rather than reactive. Ability to add, subtract, multiply, and divide in all units of measure. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Job Demands
The work atmosphere is fast-paced, deadline-oriented, and confidential in nature. Long and irregular hours and travel are occasionally required. Numerous telephone calls from various levels of field and headquarters staff and external contacts must be handled tactfully and expeditiously.

Working Conditions
The work is performed in a normal office environment. The noise level in the work environment is usually moderate.

Physical Demands
The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending, and reaching. 

Compensation
Salary Range: $66,931 – $84,445

The UFCW provides a very generous benefits package, including:

• Comprehensive health insurance coverage.
• Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
• Retirement Savings Account.
• 401(k) plan with employer matching.
• Pension plan.
• Dependent care reimbursement account program.
• Health care reimbursement account program.
• Transportation program benefits.
• Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
• Prepaid Legal Plan (for DC/MD/VA only).

To Apply:
Submit cover letter, résumé to: humanresources@ufcw.org

*Skills assessments with passing scores are required as part of our pre-employment process.*

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.