Massachusetts Teachers Association

Events Specialist

Based in Quincy, MA

 

Who we are:
The Massachusetts Teachers Association (MTA) represents over 115,000 members and nearly 400 locals across the state and employs a full-time staff of over 150. Our members are public school teachers, faculty, professional staff, and education support professionals working at public schools, colleges, and universities. As a member-driven organization and the largest union in New England, our collective power makes MTA an influential voice for educators, students, and their communities. We are proud to be an advocate for social, racial and economic justice and for a public education system that provides one of the cornerstones of a democratic society.

Major responsibilities:
This position is responsible for coordinating the many logistical components of producing a wide range of MTA events and conferences, including scheduling, registration, promotion, presenter support, committee support, tracking and evaluation. The role requires coordinating participant and presenter logistics for on-site events as well as hosting and technical support for virtual/hybrid convenings. The Events Specialist also provides support for content development of training and professional learning programs and ensures the smooth operation of the division by providing administrative support.

Essential Job Functions:

• Assists divisional manager and training staff in the planning, promotion, and evaluation of training events, including conferences, workshops, webinars, and other meetings or convening.
• Implements and maintains systems, using various technology platforms, for scheduling, registration, participant tracking and analysis, and evaluation, staying up to date with new technologies as they evolve.
• Organizes and maintains systems for coordinating and supporting internal and external workshop/training presenters.
• Serves as the point person on logistics for on-site events and as host/technical support for virtual/hybrid events.
• Assists divisional manager and training staff in developing and managing a growing library of print, online and multimedia training materials.
• Maintains records of member participation in training and professional development to provide certification of member continuing education units and to track the reach and effectiveness of the division’s programs.
• Provides diversified administrative support.
• Provides staff assistance to the TPL Committee, as needed, and other committees responsible for the various conferences and events.

Additional Specific Responsibilities:

• Assists division training staff and other subject matter experts to produce presentation and instructional materials.
• Takes draft materials and creates polished documents, slides, infographics, videos, etc.
• Creates online registration websites, evaluation instruments, and related items for conferences, events, and meetings.
• Helps produce and posts training and professional development materials and media on social media platforms, the SharePoint Intranet, and other platforms for distribution to staff trainers and developers.
• Analyzes events data and trends in member engagement.
• Creates and maintains reports to track event budgets and make recommendations for savings and improvement.
• Ensures that all media are correctly versioned and conform to association style, branding and standards.
• Tracks the usage of all materials and media.
• Maintains online catalogs and online calendars of division training and professional learning programs.
• Proofreads documents for accuracy and completeness.
• Runs reports related to training participation, evaluation and budget.
• Orders food for MTA events and meetings and assists MTA staff with food orders.
• Provides members with certification of MTA-sponsored continuing education and professional development credits earned.
• Arranges dates, times and scope of training engagements with school districts or local associations.
• Bills school districts, local associations, and/or individuals for program fees and expenses.
• Processes payroll and codes expense vouchers in accordance with established procedures.
• Closely monitors the use of grant monies and keeps meticulous records to report to granting agencies and foundations.
• Keeps up with trends and improvements in office technology and in the area of instructional and presentation technology.
• Performs routine administrative duties including mail, phone, copying and ordering office supplies.
• Attends conferences and meetings as required.
• Maintains confidentiality of association affairs.
• Provides assistance to other divisions/departments as required.
• Assists in preparation of special projects as assigned.
• Performs other related duties as required.

Qualifications:

• Commitment to the pro-union, pro-public education mission of the MTA.
• At least three years of related experience, including event planning, marketing, project management, and adult education.
• Proficiency with (or demonstrated ability to learn) Microsoft Office 365 for Business (includingSharepoint).
• Familiarity with CRM (Customer Relationship Management) database programs and demonstratedability to learn the MTA membership database (NEA360, a Salesforce CRM platform).
• Familiarity with registration software required; proficiency with Cvent registration software a plus.
• Proficiency on virtual meeting/event platforms (Zoom, Teams, etc.) and presentation design software (such as Powerpoint).
• Demonstrated ability to set priorities and meet multiple deadlines in a fast-paced work environment.
• Exhibits a positive, collaborative attitude; a team player.
• Takes initiative in identifying and resolving issues, including technology trouble-shooting; a problem solver.
• Excellent written and verbal communication skills and excellent proofreading skills.
• Demonstrated ability to deal effectively and diplomatically with members, staff, vendors, and consultants.
• Certifications in Cvent and as a Certified Meeting Professional a plus.
• Ability to work evenings and weekends as needed.
• High school diploma required; college background preferred.
• License and car or alternative personal transportation required for in-state travel.
• Ability to lift up to 20 lbs.

*MTA reserves the right to waive any qualifications at its discretion*

The MTA is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all staff.

Apply Here: https://www.click2apply.net/GKpaXNU4KJZd8Ca67fwYnm

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