American Postal Workers Union

Secretary (Part-Time)
Executive Office HQ

Based in Washington, DC

 

Job Title: Secretary
Location: Executive Office (Headquarters)
Salary Level: Part-Time
Shift: To Be Determined by President and his/her designee
Reports To: President and his/her designee
Submit Résumé To: hdecker@apwu.org

FUNCTIONAL PURPOSE:
Under general supervision, performs a variety of administrative and clerical duties, and other duties as assigned by the President or his designee.

DUTIES AND RESPONSIBILITIES:
To include, but are not limited to the following. Other duties may be assigned.

• Open mail daily and distribute to appropriate personnel for handling. Review and process incoming and outgoing correspondence and communications.
• Compose various letters, correspondence and/or other material. Proofread all outgoing correspondence. Make copies, scan and file correspondence with related backup material.
• Screen incoming calls and answer inquiries, provide assistance when possible, or refer to the appropriate individual.
• Prepare materials for meetings, committees, conferences, seminars, and national conventions when requested.
• Scan and maintain executive office files as necessary.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

EDUCATION & EXPERIENCE:

• High school graduate or equivalent.
• Two years secretarial or equivalent experience.
• Prior executive office secretarial or administrative experience desired.

SKILLS/ABILITIES:

• Ability to objectively analyze problems and suggest solutions in an intelligent and professional manner.
• Must be detail-oriented.
• Must be able to establish and maintain effective working relationships with officers, staff, employees, members of outside agency officials, as well as congressional staff, foreign dignitaries and their office staff.
• Ability to type 45 wpm.
• Ability to utilize a computer, including but not limited to, Microsoft Office Word, Excel, PowerPoint & Outlook. Willingness to learn additional software programs.
• Ability to perform duties with neatness and accuracy.
• Ability to use office equipment such as copiers, scanners, fax, desktop computer system and peripherals, etc.
• Individual must be dependable with exemplary attendance and punctuality.
• Must demonstrate excellent telephone courtesy and have the ability to handle and maintain confidential material.
• Ability to establish and maintain effective working relationship with APWU personnel, members and general public.