American Postal Workers Union
Secretary (Part-Time)
Executive Office HQ
Based in Washington, DC
Job Title: Secretary
Location: Executive Office (Headquarters)
Salary Level: Part-Time
Shift: To Be Determined by President and his/her designee
Reports To: President and his/her designee
Submit Résumé To: hdecker@apwu.org
FUNCTIONAL PURPOSE:
Under general supervision, performs a variety of administrative and clerical duties, and other duties as assigned by the President or his designee.
DUTIES AND RESPONSIBILITIES:
To include, but are not limited to the following. Other duties may be assigned.
- Open mail daily and distribute to appropriate personnel for handling. Review and process incoming and outgoing correspondence and communications.
- Compose various letters, correspondence and/or other material. Proofread all outgoing correspondence. Make copies, scan and file correspondence with related backup material.
- Screen incoming calls and answer inquiries, provide assistance when possible, or refer to the appropriate individual.
- Prepare materials for meetings, committees, conferences, seminars, and national conventions when requested.
- Scan and maintain executive office files as necessary.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.
EDUCATION & EXPERIENCE:
- High school graduate or equivalent.
- Two years secretarial or equivalent experience.
- Prior executive office secretarial or administrative experience desired.
SKILLS/ABILITIES:
- Ability to objectively analyze problems and suggest solutions in an intelligent and professional manner.
- Must be detail-oriented.
- Must be able to establish and maintain effective working relationships with officers, staff, employees, members of outside agency officials, as well as congressional staff, foreign dignitaries and their office staff.
- Ability to type 45 wpm.
- Ability to utilize a computer, including but not limited to, Microsoft Office Word, Excel, PowerPoint & Outlook. Willingness to learn additional software programs.
- Ability to perform duties with neatness and accuracy.
- Ability to use office equipment such as copiers, scanners, fax, desktop computer system and peripherals, etc.
- Individual must be dependable with exemplary attendance and punctuality.
- Must demonstrate excellent telephone courtesy and have the ability to handle and maintain confidential material.
- Ability to establish and maintain effective working relationship with APWU personnel, members and general public.
WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.