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Oregon Nurses Association
Oregon Nurses Association
www.oregonrn.org

 

Program Assistant

Based out of the office in Tualatin for covering Oregon

 

Job Title: Program Assistant
Department: Operations
Exempt Status: Full-time, Non-Exempt
Supervisor: Director of Operations

Location: Oregon (ONA’s office is in Tualatin, Oregon. We represent and organize workers across the state.)

Hours and travel: This is a full-time position. Training and some on-going work may be required to be performed in the office. Currently the members of the department are primarily working remotely. Work hours are flexible.

POSITION OVERVIEW
The Program Assistant (PA) role is part of the administrative pool for Oregon Nurses Association (ONA).This position works to provide administrative support for ONA.

This position supports the labor department staff, as well as the professional practice department and government relations staff. The pool also supports the organization’s governance entities, assists with the needs of the communications department, and provides other administrative support needs as assigned.

Project management is also part of this position, with each member of the pool functioning as a project facilitator. PAs are individually assigned projects by the EAS and the respective PA will act as the coordinator for that work. All projects will be overseen by the EAS and will involve working across departments within ONA.

PAs must be able to independently organize, prioritize, and coordinate the daily assignments received from staff in a timely and efficient manner in order to meet deadlines and department objectives, while being able to facilitate long-range project facilitation.

ONA AND OUR COMMITMENT TO EQUITY
ONA is a vision, mission, and values-based union and professional association for registered nurses, nurse practitioners, licensed practical nurses, and allied health workers. We use our power to advocate for nursing, quality health care, and healthy communities.

We are deeply committed to racial equity, diversity, and inclusion in hiring practices. Black, Indigenous, People of Color, LGTBQ+, Immigrant people, and people of all genders are encouraged to apply.

We are an affirmative action, equal opportunity employer. Our employment decisions are made without regard to race, color, religion, gender, gender identity, national origin, age, disability, marital status, veteran or military status, or any other legally protected status.

ROLE AND RESPONSIBILITIES:

  • Organize, prioritize and coordinate daily assignments in a timely and efficient manner to meet deadlines and department objectives.
  • Demonstrate knowledge and understanding of commonly-used concepts, practices, policies and procedures within ONA. Utilize proper reporting procedures so follow-up may occur.
  • Ability to proofread and correct documents for spelling, grammar, punctuation, format, syntax and content and is responsible for accuracy and clarity of the final copy.
  • Maintains and updates filing system for the departments
  • Arranges and prepares for meetings.
  • Assists in preparation of collective bargaining agreements, letters of understanding and memorandums, settlement agreements, grievances, unfair labor practice complaints, arbitration briefs.
  • Assists with nominations and elections for various member groups.
  • Assists with formatting and proofing of member communications including newsletters, flyers and other avenues of information communication.
  • Assists in the preparation of documents and meetings related to grievances, arbitrations, and ULP hearings.
  • Supports work of governance entities by assisting with agenda creation and meeting packet preparation, communication to member groups, voting and calendaring for groups and other functions as needed/requested by chair, president or support staff.
  • Investigate, follow through and respond to routine requests for data collection and information.
  • Supports executive team with basic scheduling and calendar management
  • Helps maintain and distribute internal calendar with upcoming events and deadlines
  • Assists with large events as support or in a project management capacity
  • Annually archive files. Compile letters of closing for all archived files.
  • Maintain contract re-opener records for all bargaining unit contracts — chart and calendar. Send re-opener letters and F7 forms for all re-openers.
  • Take responsibility for other Program Assistant’s workload and deadlines when necessary.
  • Attend general staff and E&GW staff meetings.
  • Attend and assist at annual ONA convention, Bargaining Unit Leadership Conference, Nurse Practitioners of Oregon Convergence and other off-site functions.
  • Work with field staff and bargaining units to compile survey questions. Create and follow timeline of field staff’s schedules for survey results and reminders. Collect survey data and manipulate to compile preliminary and final reports.
  • Assists members with affiliate communications and events like ANA’s Membership Assembly and AFT member events.
  • Perform other duties as assigned.

REQUIRED SKILLS:

  • Capable of contacting general membership or other individuals as directed by field staff for routine purposes, such as to schedule meetings and gathering general information.
  • Ability to work as a team member.
  • Consistently demonstrate ability and initiative to make decisions and choices without direct supervision.
  • Consistently demonstrate ability to respond to changing situations in a flexible manner to meet current needs and reprioritize work as necessary to meet member expectations.
  • Demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns and member referrals.
  • Utilize problem-solving methodology for performance improvement.

QUALIFICATIONS:

  • A minimum of three years administrative experience that is relevant to the responsibilities of the position. Labor organization experience strongly preferred.
  • Proficient in MS Office: Word, Excel, PowerPoint, Publisher, Outlook, Survey Software; Internet
  • Knowledge of printers/copiers/scanning and fax machines and database.
  • Must possess excellent business writing, editing and proofreading skills with a strong ability to communicate both orally and in writing.

Typical Physical Activity:

  • Physical Activity: Primarily office activities.
  • Physical Requirements/Demands: Must be able to sit for prolonged periods of time in an office environment. Must be able to periodically walk up to 100 feet and lift to 20 lbs.
  • Visual Requirements: Must be able to read a computer screen and written documents.

COMPENSATION AND BENEFITS:
This is a full-time, non-exempt position. The salary is based on applicable years of experience applied to the wage scale outlined in associations salary placement policy (Starting hourly rate is $24.70 – $30.42 depending on years of experience).

There is an exceptional benefits package including employer paid medical, dental, vision, long and short-term disability, life insurance, 401(k) employer match of up to 11%. Plus, annually 5 weeks’ vacation, 8 personal days, 2 weeks sick time.

Disclaimer:
In accordance with the ADA, employee must perform the essential duties and responsibilities efficiently and accurately, with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.

TO APPLY:
To apply for this position, please upload your application that includes a résumé and cover letter here:
https://secure.entertimeonline.com/ta/ONAG18.careers?ApplyToJob=268827585

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.