unionjobs.com

Plumbers & Gasfitters UA Local 5

Plumbers & Gasfitters UA Local 5


Apprenticeship - Administrative Assistant

Based in Lanham, MD Office
(serving Maryland, Virginia, and Washington, DC)

 

OVERVIEW OF RESPONSIBILITIES:
The Administrative Assistant is the face of our office. That position is responsible for greeting students, visitors, and guests, and directing them to the appropriate staff member for appointments and consultations. The Administrative Assistant also manages correspondence to and from the organization and files the everyday internal and external paperwork required to keep the non-profit apprentice education facility running and organized.

DESCRIPTION OF DUTIES:

  • Answer phones and doors
  • Record school attendance
  • Record monthly work evaluation cards
  • Download online applications and send follow-up email
  • Track applicant documents and create file when documents are received
  • Maintain list of eligible applicants
  • Send out notices to journeymen if signed up for class that will be starting or if they need to update a certification.
  • Scan all trade certification cards into the members record
  • Accept and track payments
  • Prepare pay rate letters to contractors
  • Send apprenticeship agreements upon request
  • Submit braze continuities
  • Maintain list of journeyman class registration
  • File (paper & electronic)
  • Track student hours for insurance eligibility

QUALIFICATIONS AND SKILLS:

  • Bilingual applicants will be given priority consideration.
  • Strong typing and multi-tasking.
  • Professional verbal and non-verbal communication.
  • Proficiency in Microsoft Office with a focus on Word and Excel.
  • Ability to answer multi-line phone system and transfer calls.
  • Digital and manual filing.

SALARY AND BENEFITS:

  • Two-weeks paid vacation
  • Annual Salary from $50,000 to $65,000
  • Health insurance and Pension

TO APPLY:
Résumés should be sent to the Training Director, Chris Biondi, at: cbiondi@plumbersualocal5training.com.

Equal Opportunity Employer

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.