ILWU - International Longshore and Warehouse Union

International Longshore and Warehouse Union

Administrative Assistant/Secretary
Coast Longshore Division

Based in San Francisco, California


The International Longshore and Warehouse Union Coast Longshore Division (CLD) has an immediate opening for a full-time Administrative Assistant/Secretary.

Administrative Assistant Job Responsibilities:

  • Provides administrative support to ensure efficient operation of office.
  • Answers phone calls, schedules meetings, and handles visitors.
  • Carries out administrative duties such as filing, typing, proofing, copying, binding, scanning, routing, maintaining logs, etc.
  • Completes operational requirements by completing administrative/secretary projects and expediting work results.
  • Makes travel arrangements such as booking flights, cars, and hotel or restaurant reservations.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
  • Provides information by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Attends union caucuses both locally and out of state, provides administrative/secretary support during caucus, and takes summarized minutes of these meetings.

Administrative Assistant/Secretary Skills and Qualifications:

  • Reporting Skills
  • Administrative/Secretary Writing Skills
  • Microsoft Office Skills
  • Managing Processes
  • Organization
  • Analyzing Information
  • Professionalism
  • Problem Solving
  • Inventory Control
  • Verbal Communication
  • Summarized Minute Taking

Education and Experience Requirements

  • High school diploma or equivalent education required
  • Five years of administrative assistant/secretary experience
  • Knowledge of appropriate software including: Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat

Work Hours:

  • 9:00 a.m. to 5:00 p.m., Monday through Friday


  • Good hourly salary, fully paid healthcare, and employer paid pension.

To Apply:
Please e-mail résumé and cover letter, describing your qualifications, to coastlongshoredivision.jobs@ilwu.org.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.