Professional Staff Congress, AFT Local 2334

Administrative Assistant to Legal Director

Based in New York City, NY

This is a unionized position, reporting to the Director of Legal Affairs of the Professional Staff Congress/CUNY, a labor union representing 27,000 faculty and professional staff at The City University of New York.

Responsibilities: Include but are not limited to, under supervision, with some latitude for independent decision-making:

  • Handles correspondence for Legal Affairs Dept.
  • Maintains correspondence files, active arbitration/disciplinary files and closed case files
  • Maintains Legal Affairs Dept. calendar and handles scheduling issues
  • Assists with preparation of documents and witnesses and other related tasks for arbitration hearings and disciplinary proceedings
  • Acts as liaison between PSC and American Arbitration Association
  • Arranges for representation of union members at all pre-disciplinary and “Notice of Intent to Prefer Charges” informal meetings, including contacting and scheduling members and grievance counselors
  • Acts as liaison with CUNY college labor designees in arranging for above proceedings
  • Maintains and updates electronic grievance database and provides monthly reports on issues for follow-up
  • Executes FOIL requests on behalf of the union’s Contract Administration and Legal Affairs units and processes responses and follow-up
  • Performs document management—scans and indexes old case files
  • Takes and prepares meeting minutes, as needed
  • Performs general clerical work for Legal Dept. or PSC, as needed, including copying, scanning documents, screening phone calls, etc., as assigned


  • Strong organizational skills
  • Knowledge of standard office software, Word, Access and Excel
  • Demonstrated ability to exercise judgment
  • Strong written and verbal interpersonal skills
  • Excellent database/data entry skills

Education & Experience Requirements:

  • Baccalaureate Degree
  • Demonstrated ability to work with electronic databases
  • Three years of experience in union or legal office setting
  • At least 3 business references

Salary: $56,500 + per year, based on experience; Comprehensive benefit package
Hours of Work: 9:00 AM – 5:00 PM

Application Deadline: September 17, 2019 or until position is filled

To Apply:
Send cover letter and résumé to:

Barbara Gabriel, Professional Staff Congress
61 Broadway, 15th floor
NY, NY 10006
Telephone: 212-354-1252
FAX: 212-302-7815
E-mail: bgabriel@pscmail.org

Women and people of color are strongly encouraged to apply.
Professional Staff Congress is an equal opportunity employer.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.