SEIU Healthcare 1199NW

SEIU Healthcare 1199NW

Administrative Coordinator

Based in Seattle, WA

SEIU Healthcare 1199NW is seeking an Administrative Coordinator with bulk mailing and archiving experience. The role is primarily responsible for the paper and electronic archive system, bulk mailing, and front office support for a growing healthcare workers union that’s mission is to unite, build power among, and improve standards for healthcare workers and to fight for quality, affordable healthcare for all Washingtonians. Must have two or more years administrative experience, proven ability to work independently, be highly organized and dependable, possess great problem solving skills, and be able to repeatedly lift up to 25 pounds on a daily basis.


  • Point person for bulk mailings including set up, printing, sorting, folding and stuffing utilizing production grade printers, mail room equipment and mailing software
  • Responsible for Union archive system (paper and electronic) - ordering and returns, maintaining naming conventions, labeling standards, and supporting document retention policy standards
  • Office machine maintenance, troubleshooting and liaison with techs
  • Office inventory and ordering
  • Final set up and printing of contracts
  • Web site formatting and uploading of contracts
  • Process incoming and outgoing mail
  • Forward general voicemail, faxes, and email messages appropriately
  • Set up audio and video conference calls, schedule and maintain conference rooms
  • Data entry of membership cards
  • Greet and direct visitors
  • Other duties as assigned


  • Two or more years of administrative experience in an office environment
  • Understanding of office archiving practices, one year of practical experience highly preferred
  • Familiarity with bulk mail processes, one year of practical experience highly preferred
  • Willingness to take on new tasks and learn new systems
  • Proven troubleshooting and problem solving skills
  • Dependable self-starter with low need for supervision
  • Ability to handling multiple projects at once while maintaining calm
  • Good written and verbal communication skills
  • Able to repeatedly lift file boxes weighing up to 25 pounds on a daily basis
  • Ability to work with people from diverse backgrounds/cultures
  • Commitment to justice for working people
  • Experience working for a progressive organization, labor union or campaign for progressive candidate or initiative highly preferred

Technical Skills:

  • Microsoft Office: Intermediate Word, intermediate Outlook, basic Excel
    • Typing 40 WPM (tested)
    • MS Word formatting (tested)
    • Accurate data entry (tested)
  • Experience with USPS Business Customer Gateway, Quadient (Satori) or similar mailing software, Ricoh Fiery or other production copier digital front end, and NeoPost Mailing Systems a plus

Position closes June 26, 2019.

Salary – $20.06-$28.75/hr., generous benefits include: fully paid medical and dental, paid sick and vacation, paid parental leave, defined benefit pension plan, 401k

To Apply
Send cover letter, résumé and references to Penny Lowry at: pennyl@seiu1199nw.org.

SEIU Healthcare 1199NW is an affirmative action employer and encourages applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.