ADMINISTRATIVE ASSISTANT

Administrative Assistant
Academic Services Department
Grade Five

Duties and Responsibilities:

• Provide all administrative support to Provost and Deputy Provost
• Maintain calendar and schedule of Provost and Deputy Provost
• Effective liaison with other departments, partners and instructors
• Exercise sound judgment responding to inquiries both internal and external
• Responsible for database entry, extraction and creation of reports
• Responsible for handling travel arrangements and expense reports for Provost  and Deputy Provost
• Responsible for processing invoices related to Academic Services
• Compose, format and edit routine correspondence, memoranda, reports and other materials
• Proofread and edit academic publications including catalog and brochures.
• Liaison with website staff to maintain up to date information on NLC webpage
• Liaison to Missouri Book Store for all classes
• Prepare agendas and minutes for Provost and Deputy Provost
• Issue teaching and course development contracts to adjunct faculty and prepare check requests for approval. 
• Maintain calendar for all departmental activities
• Liaison to partners and coordinate all relative responsibilities for cohort and off site classes
• Willingness to work overtime and some weekends
• Other duties as assigned

Qualifications

• Bachelors degree from an accredited college preferred
• Minimum three years  administrative level support experience
• Excellent verbal, written and analytical skills
• Experience creating spreadsheets and databases
• Experience with all aspects of meeting planning and scheduling
• Positive attitude and excellent interpersonal skills
• Professional, courteous and tactful
• Demonstrated ability to exercise sound office and work environment political judgment
• Ability to manage workflow and work within a team
• Demonstrated ability to work in high pressure environment and meet unpredictable deadlines
• Demonstrated ability to prioritize and manage multiple tasks
• Excellent problem solving skills
• Highly motivated and self starter
• Excellent computer skills including Microsoft Office (Word, Excel, Access, PowerPoint)
• Demonstrated ability to conduct internet research

Hours
Monday through Friday 9 to 5 with an hour lunch or 9 to 4:30 with a half hour lunch

Tests:
PC, clerical, database, spreadsheet, typing and judgment tests required

Interested applicants should send a cover letter and résumé to:

Director of Human Resources
The National Labor College
10000 New Hampshire Ave.
Silver Spring, MD 20903

FAX:  301-628-4257
kmorton@nlc.edu

The National Labor College is an equal opportunity employer.  Women and people of color are strongly encouraged to apply.

WHEN APPLYING: Be sure to indicate that you saw this information online at UNIONJOBS.COM. Do not just say the Internet.