EXECUTIVE ASSISTANT TO THE DIRECTOR

Working America, the community affiliate of the AFL-CIO, is the fastest growing organization for working people in the country. With more than 2 million members recruited since 2003, Working America recruits and mobilizes people who do not have a union on the job in support of working families' issues.

The Executive Assistant provides support to the Director of Working America, including day-to-day functions and duties related to the Working America's field, fundraising, membership and web programs. The Executive Assistant also supports the Director in her work with the AFL-CIO Executive Council and the Working America Education Fund.

Duties and Responsibilities:

• Maintain calendar and schedule of the Executive Director;
  
• Review incoming correspondence and materials;
  
• Make travel arrangements for the Executive Director and other staff as needed;
  
• Exercise political judgment with public contacts;
  
• Exercise judgment and discretion in facilitating staff communications including composing letters and distributing materials;
  
• Coordinate overall administrative needs and office systems for headquarters;
  
• Prepare presentation materials for Executive Director;
  
• Prepare routine reports including expense statements, travel authorizations, processing invoices;
  
• Prepare responses to inquiries and other correspondence including copy-editing and reformatting;
  
• Manage contacts and records for the Working America Board of Directors, the Working America Education Fund Board of Directors, and for the AFL-CIO Executive Council Committee on Working Women.
  
• Meeting and conference scheduling, planning and execution;
  
• Assist in the administration of human resource functions for headquarters staff in conjunction with the Accounting Department;
  
• Track Leave and Attendance for headquarters staff and national field staff;
  
• Enter payroll for headquarters and national field staff;
  
• Create and maintain filing system for both hard copy and e-files;
  
• Use of computer database and spreadsheet software for planning and tracking;
  

Qualifications:

• Positive attitude and excellent communication and interpersonal skills;
  
• Demonstrated ability to work in high-pressure environment and meet unpredictable deadlines;
  
• Flexibility;
  
• Demonstrated experience in taking initiative and maintaining an overview of the content and purpose of the work;
  
• Excellent writing skills;
  
• Professional, courteous and tactful in dealing with organizational contacts and the public;
  
• Demonstrated ability to exercise good political judgment;
  
• Commitment to progressive political change;
  
• Ability to work within a team;
  
• Attention to detail;
  
• Ability to prioritize and manage multiple tasks;
  
• Excellent problem solving skills;
  
• Highly motivated;
  
• Ability to work overtime;
  
• Proficient knowledge of standard office software, including Excel, MSWord, Power Point, Microsoft Access and GroupWise. Must be comfortable with the Internet.

Computer, clerical and typing testing required. Salary is dependent on experience.

Please email a résumé and cover letter to WorkAmerJobs@aflcio.org, or fax a résumé and cover letter to 202-508-6900.