POSITION ANNOUNCEMENT

UFCW International Union
Temporary Convention Assistant
Washington, D.C.

The United Food and Commercial Workers Union (UFCW) seeks an individual that will work under the direction of the Assistant to the President assigned as Convention Coordinator. This temporary position will support advance planning activities as well as on-site logistics for the 2008 UFCW International Union Convention and its affiliated meetings and events.

Duties:

• Develop and write fliers, brochures, letters, reports and other promotional materials for the 2008 UFCW International Union Convention.
• Arrange and coordinate transportation in Montréal, Québec, Canada with Tourisme Montréal or other transportation providers for Convention delegates, staff, and guests, and primarily responsible for the transportation arrangements required by the International President and International Secretary-Treasurer, or other members of the UFCW Executive Committee.
• Prepare Convention Center Resumé for all Convention offices, delegate education program room assignments, and other meeting rooms (except the General Session).
• Coordinate with key UFCW International headquarters departments and offices on office set-ups, including equipment and furniture rentals. Will be required to provide on-site execution during load-in, on-site trouble-shooting, and facilitating load-out as liaison between the Palais des congrès de Montréal, UFCW, and Convention Services Unlimited, as the UFCW's General Services Contract (GSC) for this event.
• Coordinate with UFCW International headquarters departments and offices, Kelly Press, Incorporated, and Convention Services Unlimited, as the UFCW's GSC, and prepare documents required by Livingston Custom Brokers Services to ship/transport Convention materials to Montréal, Québec, Canada.
• Support UFCW Travel Manager with all food and beverage functions for officers, staff and crew at the Palais des congrès de Montréal beginning with load-in on Tuesday, August 12, through Friday, August 22.
• Coordinate child care requirements prior to, and during the Convention, with the child care services provider selected to provide these services.
• Connect with UFCW Canada Québec Office, Tourisme Montréal, destination management companies or other providers to identify sightseeing tours and activities available to Convention delegates and guests in Montréal, Québec, Canada.
• The incumbent may also assist the Assistant to the President in other areas related to the 2008 UFCW International Union Convention's production and operations.

Qualifications:
Minimum three years work experience in meeting or event planning required; Meeting Planning Certification desirable. Work experience using software applications such as Word and Excel are required.

• Ability to write, prepare and edit in a creative and clear manner.
  
• Strong quantitative and organizational skills and attention to detail required.
  
• Knowledge of labor unions and operations desired.
  
• Knowledge of travel, hospitality and tourism industries desired.
  
• Must show a pleasant demeanor and be innovative and participatory rather than reactive.
  
• Ability to communicate effectively, both orally and in writing.
  
• Ability to handle multiple projects simultaneously.
  
• Ability to work independently and develop and maintain relationships with all levels of staff both headquarters and field.
  
• Requires strong interpersonal skills and patience.

Ability to manage multiple priorities and meet time-sensitive deadlines, while responding to Convention-related requests from International headquarters, region and local union offices, and vendors regarding preliminary and post event activities. Long hours are sometimes necessary. Must be able to engage in travel throughout the United States and Canada, and specifically commit to being in Montréal, Québec, Canada during the time period of Thursday, August 7 to Saturday, August 23, 2008. Must have a valid United States Passport. This position involves, but is not limited to, use of computer keyboard, close vision, sitting or standing for long periods, stooping, bending and reaching.

Duration: Now through Friday, August 29, 2008. Posting closes when position is filled.

Compensation: Competitive salary.

Submit résumé and cover letter to:

Bette Mercer, Director, Human Resources Office
UFCW International Union
1775 K Street, NW
Washington D.C., 20006

email: resume@ufcw.org
fax: 202-466-1501

UFCW is an equal opportunity employer. Women and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the Americans with Disabilities Act (ADA).