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Executive Assistant

Based in Renton, WA


Would you like to be a part of a dynamic and effective union that achieves high and innovative standards for more than 28,000 nurses and healthcare workers across Washington state that stand united for quality patient care and good careers?  We are looking for an experienced Executive Assistant to provide program and administrative support and assistance to our busy President.

The ideal candidate must be flexible, highly organized and have a proven ability to juggle multiple and competing tasks and demands.  The position continually requires professional comportment, tact and diplomacy, and discretion in handling sensitive and confidential situations. The work requires continual attention to detail in composing, typing and proofing materials.  We are looking for someone with 5+ years of experience in executive support, including work experience at a nonprofit or with a President.  Union experience is preferred. Strong problem solving skills, attention to detail, excellent follow-up skills, ability to track multiple projects and advanced administrative skills are required.

The Executive Assistant primarily provides program and administrative support and assistance to the President.  The Executive Assistant provides administrative support for the Executive Board and for senior staff meetings.  Other duties may include support of other officers and senior staff.

PRIMARY RESPONSIBILITIES:

  • Manage flow of information for President.  Tracks/monitors President’s tasks and projects to completion.
  • Acts as President’s liaison with internal and external contacts.
  • Provide a high level of administrative, office, and clerical support for the President, and Officers at President’s discretion.
  • Heavy calendar management - conflicting and competing appointments/meeting requests.  Frequent rearranging and rescheduling.
  • Frequent domestic travel arrangements and coordination for the President. 
  • Perform general administrative processes with the ability to exercise independent judgment and prioritize work schedule.  Duties include word processing from hand written and typed drafts, President’s email handling, President’s mail handling , routing President’s calls, drafting correspondence and other materials, preparing presentations,  event planning, organizing and maintaining hard copy and electronic files.
  • Logistical preparation and execution of Executive Board meetings including venue planning, correspondence, mailings, attendance tracking, materials production, materials distribution and display, recording of minutes, and staff support.
  • Administrative duties related to the Executive Board meetings and Executive Board business.
  • Expense report handling and submission for the President and Executive Board.
  • Maintains member contact as directed on behalf of the President.
  • Responsible for monitoring of important contract notification records and files, prepares associated correspondence as timeline dictates.
  • Some occasional local travel required.
  • Performs other related duties as assigned or delegated by the President. 

MINIMUM REQUIREMENTS:

  • Minimum 5 years of experience as an assistant at the executive level, non-profit or union experience preferred.
  • Show social responsibility and awareness and interact effectively with diverse populations.
  • Ability to maintain a high standard of excellence in all tasks performed.
  • Ability to manage multiple projects and deadlines in an interruption prone environment.
  • Excellent critical thinking skills.
  • Ability to work independently, under pressure and to prioritize deadlines.
  • Excellent oral and written communication skills; strong proficiency with writing, editing and proofreading. 
  • Ability to anticipate next steps, take initiative, exercise discretion, and apply sound judgment.
  • A high level of experience properly handling confidential issues and materials.
  • Perform clerical duties with speed and accuracy
  • Perform all job tasks and duties with diplomacy and a professional demeanor and appearance.
  • Possess a good memory.
  • Ability to work non-standard hours, as necessary.
  • Familiarity with the workings of local unions/social justice organizations or non-profits a highly desirable plus.
  • Valid driver’s license, automobile insurance and a working automobile required.

Office Skills:

  • Strong proficiency with Microsoft Office
  • Word Per Minute 60

Compensation:  Highly competitive hourly rate and excellent benefits commensurate with experience.
Location:  This position is based in Renton, WA
To Apply:  Send resume and cover letter to Penny Lowry at pennyl@seiu1199nw.org

SEIU Healthcare 1199NW is an equal opportunity employer. People of color, women, and LGBTQ individuals are encouraged to apply.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.