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Senior Accounting Clerk 
Finance and Accounting Division

Based in Quincy, MA


DESIGNATION: MTASO, Level VI

MAJOR RESPONSIBILITY: The Senior Accounting Clerk is responsible for the timely and accurate processing, recording and reporting of the company’s payroll.

REPORTS TO: Controller

ESSENTIAL JOB FUNCTIONS:

  • Perform daily payroll department operations
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Reconcile payroll prior to transmission and validate confirmed reports
  • Understand proper taxation of employer paid benefits
  • Process correct garnishment calculations and compliance
  • Execute time and attendance processing and interface with payroll
  • Process third party sick pay as needed
  • Work closely with Human Resource team to ensure that payroll administration and related procedures comply with collective bargaining agreements and personnel policies
  • Perform compliance for unclaimed property payroll checks
  • Process accurate and timely year-end reporting  (i.e. W-2, W-2c)
  • Develop ad hoc financial and operational reporting as needed
  • Processes accounts payable as they specifically relate to payroll, maintains accuracy of vendor records and works with managers to charge appropriate expense accounts.
  • Act as back up to accounts payable clerk and assist as needed to process invoices, expense reports and other related AP responsibilities. 
  • Maintains and reconciles subsidiary ledgers for payroll related accounts.

SPECIFIC RESPONSIBILITIES:

  • Processes and validates payroll data and related reports for weekly and semi-monthly payrolls; prepares required monthly reporting, researches and responds to all inquiries from employees, governmental agencies, and auditors.
  • Primary contact for data collection, testing, validation of payroll data and documentation of results.  Responsible for gathering and ensuring accuracy of information, development of test scripts, testing, validation and documentation of all test scenarios  in the event of a payroll conversion to a new vendor or process.
  • Maintain annual taxable meals and mileage activity and include accurately in employees taxable earnings.
  • As a secondary validation, maintain vacation and sick time excel worksheet outside of the payroll system for all employees and reconcile to ADP payroll records after each payroll.  Report all benefit time as required by collective bargaining agreements, including sick leave buy- back program. 
  • Reviews and approves year end W-2 information.
  • Executes and verifies 401k transmission to Fidelity subsequent to each payroll and updates reconciliation worksheet as needed.
  • Provides payroll information and reconciliations for the year-end financial audit, tax return preparation, workers compensation audit, pension audit, 401 k audit and is the primary contact for all payroll related reconciliations/inquires.
  • Is the primary backup for accounts payable and performs the accounts payable function in the short-term absence of the accounts payable clerk.
  • Maintains the confidentiality of payroll records and collective bargaining agreements.     
  • Serves as substitute for other department staff and assists with other functions as needed.    
  • Prepares general ledger journal entries as needed, reconciles all payroll related general ledger accounts and researches and resolves variances
  • Provides ad-hoc payroll reports, research and reconciliations as needed.   
  • Answers Finance & Accounting general phone line and responds to inquiries or directs inquiries to others as needed.
  • Performs other duties as required.

MINIMUM QUALIFICATIONS:

  • Bachelor degree preferred.
  • Working knowledge of payroll best practices
  • ADP Certified Payroll Specialist preferred
  • A minimum of five years Accounting experience including payroll administration and knowledge of automated financial systems including payroll, accounts payable and general ledger
  • Experience with the following systems preferred: ADP Workforce Now, Time& Attendance and Reporting , and Microsoft Great Plains (GP) Office
  • Strong PC and MicroSoft Office skills including proficiency in Excel
  • Strong organizational, multi-tasking and prioritizing skills in order to manage multiple priorities and deadlines.
  • Strong attention to detail and extreme accuracy.
  • Strong work ethic and team player.
  • High degree of professionalism.
  • Ability to deal sensitively with confidential material
  • Strong interpersonal (verbal and written) communication skills.
  • Ability to communicate with various levels of management.
  • Strong decision-making, problem-solving, and analytical skills.
  • Union experience preferred.

Apply HERE.

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