Administrative Assistant to the General Counsel

Silver Spring, MD

The Amalgamated Transit Union has an opening for an Administrative Assistant to the General Counsel. We are looking for a professional to work in a collegial and fast-moving environment alongside the department's five attorneys, its paralegal and its clerical staff.

Major Duties and Responsibilities:

  • Provide administrative support for the General Counsel and assist other Legal Department staff.
  • Provide confidential assistance and guidance to the General Counsel regarding office administration, policies and personnel matters.
  • Assist in overseeing the work of the legal department.
  • Serve as administrative liaison for the Legal Department with affiliated local unions, lawyers, and vendors.
  • Screen, manage and prioritize work flow, calls and mail.
  • Review, maintain spreadsheet of, and track status of all correspondence received by the Legal Department.
  • Provide synopsis of inquiries and requests, gather and present any necessary background information and recommend responses as directed.
  • Draft, edit and respond to a variety of correspondence, including memorandums as directed.
  • Proofread correspondence for content, style, spelling and grammar.
  • Prepare and process documents and pleadings requiring knowledge of legal format and terminology.
  • Maintain accurate, comprehensive and up-to-date correspondence, litigation and subject matter files while using discretion regarding privileged and confidential matters.
  • Track law firm invoices and code for internal accounting purposes.

Skills Required:

  • Excellent organizational, analytical and writing skills.
  • Ability to communicate and collaborate with colleagues effectively.
  • Ability to make routine processing decisions.
  • Ability to pay attention to detail.
  • Ability to organize large projects.
  • Ability to multi-task.
  • Computer word-processing skills and other data skills.

The Administrative Assistant to the General Counsel will work out of the ATU’s headquarters office in Silver Spring, Maryland.

Salary and Benefits:
Salary will be commensurate with experience. Excellent benefits, including fully paid employer health, dental and vision insurance; employer-funded pension plan; paid vacation, sick and parental leave; and life insurance.

Application Requirements:

  • Resume
  • Cover Letter
  • Two References

Applicants must possess a bachelor's degree, and have five or more years of experience working in a legal setting. Applicants with paralegal certificates or paralegal experience are encouraged to apply.

Please send applications to Assistant to the International President for Operations Vaughn Dykes, at vdykes@atu.org, or to the Amalgamated Transit Union, 10000 New Hampshire Avenue, Silver Spring, MD 20903. No telephone calls please.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.